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As data is copied or removed from storage as part of a transfer to a new system or data flow, a new information lifecycle begins.
Organizations need to place as much emphasis on the security and privacy of data that is being transferred to a different location (typically a new system) as they do for the original dataset.
The combination of business and technology-related challenges and the requirement to meet regulatory compliance obligations is not unique to the area of information security and privacy.
Such combinations are common in areas such as enterprise risk management, finance, operational risk management, and IT in general.
Typically, these controls focus on the creation and retention of information, as well as the protection, integrity, and availability of it.
Addressing the challenges posed by ensuring an organization’s compliance with various rules, regulations, and policies requires a cross-disciplinary effort involving a varied list of players - human resources, information technology, legal, business units, finance, and others - to jointly devise solutions that address privacy and confidentiality in a holistic way.
At the same time, Microsoft Dynamics 365 (online) enables administrators to easily control permissions, policies, and features through online administration and management consoles, which means that customers can configure the service to meet specific security and compliance requirements.
The current version of this document is designed to help readers understand the key compliance and security considerations associated with planning for a deployment of Microsoft Dynamics 365 (online) in environments that include enterprise directory integration services such as directory synchronization and single sign-on.
Most IT professionals are well acquainted with these lifecycle stages, so this paper highlights only this important aspect: the need to recognize a Transfer stage.
An approach commonly known as governance, risk management, and compliance (GRC) has evolved to analyze risks and manage mitigation in alignment with business and compliance objectives.
Compliance with organizational policies and regulatory requirements is usually performed jointly by an internal auditing team and one or more professional auditing firms.
The DGPC focuses on the selection of technical and manual controls to keep security, privacy, and compliance risks to an acceptable level.
This approach involves going through the Risk Management process considering key elements: the information lifecycle, an organization’s data privacy and confidentiality principles and internal policies, and four specific technology domains.